Thursday, April 19, 2012

Starting the Organization

One of the biggest faults of myself, and other family genealogists has to be not keeping things organized.  Constantly looking for that record that you know you have, but just cannot remember where you put it.  Researching the same thing multiple times, because you didn't keep a record of it.

In my quest to be more organized, and to make it easier to share things as more family connections are being made, I am starting my filing system.  Yeah me!

I talked in this post about how I would set it up, and I am following through with that plan, with an addition.  First, here is what I am using to store my files:

These file boxes were $6 at Walmart.  I chose them because we have a move coming up in two months, and I needed something that is easily portable and small.  Eventually I will get a large filing cabinet, once we get into our new home, but for now these work.  As I mentioned in my previous post, I am using the closed folders, by color, to help organize the individual files for each person in the family.  Please ignore the writing on the red folders, that was my last attempt at organizing several years ago, and doesn't apply.  But I am all about using what you have, rather than spending extra money.

These red folders designate my paternal grandfather's family, and associated families. The next batch will be blue folders to designate my paternal grandmother's family.

The individual folders themselves, lists the name of the person, date of birth, and date of death, along with their number in my system.

The numbering system I have decided to go with is the Sosa-Stradonitz system.  I have also begun to keep an index in Excel, so that I can print it and keep in my main filing folder, along with a written explanation of my filing system.

I do have the software from My Heritage, to eventually build a GEDCOM file, and have also downloaded PAF to see which I like better, but for now this works.  It allows me to keep track of who is who, where they are located in the filing system, and hopefully find things quickly to share.

A bit daunting, but slowly I am getting there.


  1. Welcome to Geneabloggers.

    Thanks for the organizing tips. I'm in desperate need of some organization for my genealogy files.

    Regards, Jim
    Genealogy Blog at Hidden Genealogy Nuggets

  2. Great job. Now I am inspired to do something with all my notebooks. :-)
    Theresa (Tangled Trees)